Receive Payment:
(i). Receiving payments in ERP Gold helps maintain accurate accounts receivable balanced. When a payment is entered into ERP Gold, the accounts and financial statements are affected.
(ii). When you click on "Receive payment”, you will automatically get a list of invoices with outstanding payments.
Step 1. To enter the received payments record you need to first go onto the Receive Payment page.
=>There are two ways of opening the Receive Payment page.
=>From the Home Page by clicking on Receive Payments icon.
Step 2. From the left menu by clicking on Sales then "Customer Center" Open to the new screen and click the 'Transaction' tab to show the Payments option.
Step 3. Users click the 'Customer Center' then open a new screen and click the "Transaction" tab to show the "Receive Payments" option.
1.Receive Payment: Users click the 'Receive Payment' button, a new window open in which we can enter the new receive payment record.
2.Receipt Allocation: Users click the Receipt Allocation button, a new window opens in which we can enter the new receipt allocation record.
3.Export to Excel: Users click on the 'Export To Excel' button, we get the Excel File downloaded.
4.Export to PDF: Users click on the 'Export To PDF' button, we get the PDF File downloaded.
5.Txn Number: The transaction is a special set of numbers that defines each transaction. The transaction ID is always unique, which means that there are no transaction IDS that are the same.
6.Date: Users can see the "Date" of Receive payment in this field.
7.Total Amount: Users can see "Total Amount" of Receive Payment in this field.
8.Unused Payment: Users can see "Unused payment" in this field.
9.Edit: Users click the 'Edit' button then we have a new screen open that we can update the existing record.
Step 4. Users click the 'Receive Payment' button, a new window opens in which we can enter the new receive payment record.
1.Customer: This list will show you the customers list to whom you have generated invoices.
2.Bank Account: Users can choose one of the Bank accounts in this dropdown.
3.Date: Users can select the receiving date of the payment.
4.Txn No: The transaction is a special set of numbers that defines each transaction. The transaction ID is always unique, which means that there are no transaction IDS that are the same.
5.Check #: Users can enter the "Check #" in this field.
6.Pmt.Method: Users will select the Payment Method through which payment is received from this drop-down list.
7.Amount: Users will enter the received amount in this field.
8.Auto Apply Payment: If the user wants to apply for payment automatically then tick on this checkbox.
9.Memo: If the user wants to enter a Memo it will be written in this field.
10.Name on Credit Card: Users can enter the Name of the credit card in this field. Card names often begin with the name of the issuing bank followed by the particular card name.
11.Credit Card Number: Users can enter the credit card number in this field. A credit card number is the long set of digits displayed across the front or back of your plastic credit card.
12.Card Type: Users can choose one of the 'Card Type' in this dropdown.
13.Security: Users can enter the security code in this field.
14.Expiration Month: Users can choose one of the 'Expiration Month' in this dropdown.
15.Expiration Year: Users can choose one of the 'Expiration Year' in this dropdown.
16.Process Credit Card: When we select the Credit Card Processing checkbox.
17.Check Box: Check desire "Invoices" it will show the "Amount applied" field.
18.DESCRIPTION: This column will show the Description of the payment being received.
19.TERM: This column will show the "Payment Term" of the payment being received.
20.Due Date: This column will show the due date of the invoices for which you are receiving payment.
21.ORG.Amount: This column will show the Original Amount for which you are receiving payment.
22.AMT.Due: If any amount is remaining then it will be displayed in this column.
23.DISC.AMT: This column will show the "Discount Amount" that have been made.
24.PAYMENT: This column will show the payment that has been made.
25.Amount Due: Total due amount will be shown in this column.
26.Amount Applied: Total paid amount will be shown in this column.
27.Save & Close: If you click "Save and Exit", then it will redirect to the list page of the Customer Center page.
28.Save & Continue: Users click the 'Save & Continue' then save the record and show the edit screen of that record.
Step 5. Users click the 'Save & Continue' then save the record and show the edit screen of that record.
1.Customer: This list will show you the customers list to whom you have generated invoices.
2.Bank Account: Users can choose one of the 'Bank Account' in this dropdown.
3.Date: Users will select the receiving date of the payment.
4.Txn No: The transaction is a special set of numbers that defines each transaction. The transaction ID is always unique, which means that there are no transaction IDS that are the same.
5.Check #: Users can enter the "Check #" in this field.
6.Pmt.Method: Users can select the Payment Method through which payment is received from this drop-down list.
7.Amount: Users can enter the received amount in this field.
8.Auto Apply Payment: If the user wants to apply for payment automatically then tick on this checkbox.
9.Memo: If the user wants to enter a Memo it will be written in this field.
10.Check Box: Check the desire "Invoices" it will show the "Amount applied" field.
11.DESCRIPTION: This column will show the Description of the payment being received.
12.TERM: This column will show the "Payment Term" of the payment being received.
13.Due Date: This column will show the due date of the invoices for which you are receiving payment.
14.ORG.Amount: This column will show the Original Amount for which you are receiving payment.
15.AMT.Due: If any amount is remaining then it will be displayed in this column.
16.DISC.AMT: This column will show the "Discount Amount" that have been made.
17.PAYMENT: This column will show the payment that has been made.
18.Amount Due: Total due amount will be shown in this column.
19.Amount Applied: Total paid amount will be shown in this column.
20.Unused Payment: Users can see in this column total "Unused Payment".
21.Save & Close: If you click "Save and Exit", then it will redirect to the list page of the Customer Center page.
22.Save & Continue: User click the "Save & Continue" button it will open a new screen with different options here you Manipulate according to the "Receive Payment" screen.
23.Print Button: Users click the "Print" button than open a new window to show the information of "Payment Receipt".
24.Delete: Users click the "Delete" button then you can see the original entry will not appear in your activity by account report but will show in the modified transactions report. Any customer invoices or estimates and vendor invoices that are deleted will appear in your lists as long as you keep the Delete status selected.
25.Void: Users click the "Void" button then you can see the original entry will still appear in your activity by account report, and an additional reversing entry will be posted and shown as voided. Any invoices or payments that are voided will also show a status of voided.
26.Send Email: Users click the 'Send Email' button, a popup screen opens next to us in which we can see the format of the email.
27.Upload File: Users click the "Upload" button then it will upload images in this field.
Step 6. Users click the "print" button then opens a new window where you can "Download" or "Print" Corresponding Report.
1.Download Report: If you click the "Download" icon then the report is downloaded.
2.Print Report: If you click the "Print" icon then the report is printed.
Step 7. Users click the 'Send Email' button, a popup screen opens next to us in which we can see the format of the email.
